Make Scheduling Easier with Calendar Invites in Email Notifications

Managing appointments can be a challenge, especially when coordinating with multiple people. One simple way to keep everyone on the same page is by including calendar invites directly in your appointment emails. This feature attaches calendar files to confirmation and reschedule emails so that saving important meetings to calendars is effortless.

📌 Why This Matters

When you book or reschedule an appointment, making it simple for all attendees to add it to their calendars can reduce missed meetings and scheduling confusion. Automatically including calendar invite files helps everyone stay organized and keeps your business communication professional and efficient.

✨ What’s New

• Calendar files attached to emails: Appointment confirmation and reschedule emails now include a calendar (.ICS) file that can be added with one click.
• Includes all recipients: Whether you are inviting a direct contact, a guest, or sending copies to additional email addresses, everyone receives the calendar invite.
• No duplicates: Calendar files are added thoughtfully to avoid sending unnecessary duplicate invites.

🛠️ How to Use It

1. Step 1: When you send appointment confirmation or reschedule emails, the system automatically attaches an .ICS calendar file to your message.
2. Step 2: Recipients simply open the email and click the attached calendar file to add the event to their preferred calendar app like Google Calendar, Outlook, or Apple Calendar.

💡 Pro Tip

Including calendar invites in your appointment emails helps ensure clients and guests remember their scheduled meetings, which leads to fewer no-shows and smoother daily operations.